Vendors

SET-UP | Afternoon of Friday May 31st, 2024

The vendor set-up and take-down schedules will be provided to vendors as soon as logistics details are finalized. All vendors must comply with the schedules as set.

FESTIVAL HOURS | Saturday June 1st & Sunday June 2nd, 2024

The Calgary Ukrainian Festival takes place on the Saturday and Sunday. All vendors are required to provide their services for the entire length of the festival. The festival operating hours will be provided to vendors as soon as the details are finalized.

TAKEDOWN | Evening of Sunday June 2, 2024

The vendor set-up and take-down schedules will be provided to vendors as soon as logistics details are finalized. All vendors must comply with the schedules as set.

1. Applying to be a Vendor does not guarantee a space at the Festival. Acceptance or rejection of applications by the Calgary Ukrainian Festival Board of Directors (Festival Board) is final. Factors include relationship of items for sale to Festival theme, relationship to the overall variety offered, and availability of space.
2. Goods for sale should generally but not necessarily be related to the spirit of the Festival – that is, Ukrainian theme in nature, dress, or decorations. Other goods will be considered at the discretion of the Festival Board.
3. The Calgary Ukrainian Festival is a family-oriented event, the sales of any kind of harmful, illegal, or offensive items or services are prohibited. The decision of the Festival Board is final.
4. Vendor booths will be assigned by the Festival Board taking several variables into consideration. The Festival Board cannot guarantee space location; however, a vendor may request a certain location for consideration.
5. The vendor contract is a limited license to use the Festival site for the purpose of doing business as approved by the Festival Board as submitted in the application. The vendor may occupy only the space that has been specifically allotted to them. There shall be no subletting, re-assigning, or transferring of the rental space to a third party. At no time will electrical services used in the booth exceed the capacity of the power provided to that space.
6. Vendors shall provide their own sufficient workforce to assist them. Festival volunteers will not be permitted to assist in physical moving of vendor inventory. Vendors shall comply with the set-up and take-down schedules.
7. Extension cords, lights, props, etc. are the responsibility of the vendor, which shall be confined to the space rented.
8. The Festival Board reserves the right to limit NOISE, LIGHTING, or anything else that distracts from the spirit of the Festival. As a good neighbour, each booth vendor shall avoid blocking the view of a neighbouring booth. The Festival Board reserves the right to cancel a vendor’s contract if conduct is deemed consistently or extremely offensive.
9. The vendor shall have someone in the booth during all business hours. The facility will be locked during non-business hours.
10. All Vendors shall wear a Vendor identification badge during festival hours. Identification badges will be provided upon arrival. The use of designated entrances/exits by vendors will only be permitted if a valid Vendor ID is presented.
11. The vendor shall be liable for any damage caused to the facility or props by the vendor.
12. The vendor shall be responsible for any insurance for their merchandise. Vendors may need to provide documentation if requested to do so. Copy of insurance documentation indicating liability coverage at the Calgary Ukrainian Festival may also be requested prior to festival.
13. Vendors, their representatives, agents, and employees will comply with all general rules and regulations prescribed by the Festival Board. The vendor certifies that this information will be properly and completely communicated to its associates to ensure complete compliance.
14. Neither the Vendors nor the Calgary Ukrainian Festival will be held liable for failure to perform its obligations under this Agreement where such breach is due to any of the following: acts or regulations of public authorities, labour difficulties or strike, inclement weather, epidemic, interruption, or delay of transportation service, acts of God, or any other legitimate cause beyond the reasonable control of the performer and the Calgary Ukrainian Festival.
15. The Calgary Ukrainian Festival and the vendors agree to perform their obligations under this Agreement, in all respects, in good faith.

By submitting a Vendor Application, I acknowledge that I have read and understand the Terms of the Agreement as outlined above.

If selected as a Vendor, I will abide by these Terms.